Terms and Conditions

Welcome to Atlantivacations. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Atlantivacations Tours Inc. relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The use of this website is subject to the following terms of use:

  • The content of the pages of this website is for your general information and use only. It is subject to change without notice.

  • Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

  • Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

  • This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

  • All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.

  • Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offense.

  • From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).

  • Your use of this website and any dispute arising out of such use of the website is subject to the laws of our country.

Terms and conditions

Atlantivacations Tours Inc.

TERMS AND CONDITIONS

Contents

1. General Information

2. Contract

3. Vouchers

4. Payment

5. Passports and Visas

6. Other Terms

1. GENERAL INFORMATION

It is necessary to read these Terms and Conditions before making your reservation. It is important that you understand the contractual relationship established when using the booking service of Atlantivacations.

Atlantivacations functions as an online travel agency where you can book for flights, accommodations, and tourist activity services. The portal allows for the reservation of the aforementioned services and issues vouchers automatically. The portal functions as an intermediary between the tourism companies (Suppliers) and the customer, and allows the customer to build a customizable and flexible travel package by selecting services and options tailored to their needs. All services made available by the Suppliers are compliant with Portuguese law.

How to contact the Atlantivacations Customer Support service:

By Email – nuno@atlantivacations.com in the Azores or margaret@atlantivacations.com in the US or call 401-300-0950

2. CONTRACT

Atlantivacations functions as a booking central. From now on, the term “Supplier” refers (but is not limited to) the following entities: hotels, restaurants, tourist activity operators, airlines and rent-a-car companies.

A “reservation” or “booking” refers to the acquisition of products or services made through Atlantivacations, which we have approved. The approval on the part of Atlantivacations will be communicated through a voucher that you can download after purchase your package.

When making a reservation with Atlantivacations, and when the service of your choice is available, the resulting contract will be between you and Atlantivacations. Should you have any doubts before your trip, any and all questions related to the selected travel package and any specific questions concerning the chosen services with a Supplier should be addressed with Atlantivacations.

Although we do our best to ensure the availability and accuracy of the services published on Atlantivacations, some errors may occur in your reservation. Once we become aware of the existence of such flaws, we will do everything possible to inform you of the occurrence within 72 hours after your booking. We reserve the right to cancel your booking, without any prejudice to you or to Atlantivacations. Should the Supplier cancel or modify your reservation, you will have the option to choose another alternative offered by the Supplier or cancel your reservation. If the Supplier cannot offer a viable alternative within the 72-hour window, we reserve the right to cancel your booking without any type of compensation.

Any commissions, taxes and/or fees required by the government, any other authority, or by the Supplier of the selected service(s) are to be paid for in full by the customer, including any requests made after the issuing of your booking confirmation.

When a trip organized by Atlantivacations is the subject of a dispute, these general conditions and the specific terms found in the customer’s voucher represent the contract that binds the two parts.

2.1 Cancellation

For pre-paid travel packages, there are specific cancellation policies that apply, and, as a rule, they are non-refundable.

Regarding any and all tours purchased, in the event of a no-show or cancellation on the arrival day, the customer is responsible for paying the entire cost of the reservation. The cancellation policy will be presented in the client’s voucher, including any special conditions imposed by the Supplier(s) and conditions that have priority over the general cancellation policy.

Each airline defines its own flight’s cancellation and alterations policy, meaning that there may exist non-refundable fares or penalties applicable in cases of cancellation or changes to the reservation. It is the customer’s responsibility to ask Atlantivacations for information about these conditions before making the reservation.

2.2 Reservations Cancelled by Atlantivacations

Atlantivacations reserves the right to cancel an organized trip if the number of participants does not meet the minimum number required when the trip depends on a certain number of participants. In these cases, the customer will be informed via e-mail of the cancellation within 8 days.

2.3 Changes

If a customer wishes to change their existing reservation date, or make any other changes (subject to Supplier availability), the customer must pay an alterations fee. However, should the change take place 30 days or less before the date of the trip, or if the product providers do not accept the changes requested, the customer will be subjected to the fees included in the “Withdrawal” section.

If the changes are requested after the trip has begun, and for reasons unrelated to Atlantivacations (e.g.: prolonging the stay, changing the flights), the prices of the services and products may not correspond to those published on www.atlantivacations.com.

Atlantivacations and its suppliers can alter the order of the routes, modify the departure hours or replace the hotels with others of similar category and localization, whenever there are justifiable reasons, having to inform the customer of the alteration as soon as they are aware of it.

2.4 Withdrawal

Customers are free to withdraw from the trip or cancel it altogether at any time. However, they are responsible for paying all of the penalties stated in the reservation contract, including a fee of up to 20% of the price of the trip.

Should it be the case, the customer will be refunded the difference between the amount paid and the fees and penalties mentioned above.

The reservation fees on www.atlantivacations.com are related to the processing of the reservations and vary according to the type of product. Fees are not refunded if the cancellation of the trip is due to the customer’s request or is the customer’s responsibility.

2.5 Hotels and Accommodations

The prices indicated are per room, per period, and include all the applicable taxes. Our accommodation suppliers have guaranteed to offer Atlantivacations customers their best prices. Should you wish to cancel or modify your reservation, the cancellation policy of the Supplier in question will be available in your voucher.

To cancel your reservation, please contact us, within the deadline provided in your voucher:

By Email – nuno@atlantivacations.com in the Azores or margaret@atlantivacations.com in the US 

By Phone – by calling 401-300-0950 for U.S. Customers during business hours (9:00 AM to 5:00 PM, Monday- Friday and Saturday & Sunday by appointment, excluding legal holidays);

Images – Although it is our objective to ensure that all images and descriptions of the accommodations are accurate and up to date, this cannot be guaranteed as the information available on the website is provided to Atlantivacations by the Suppliers. The images and information published have the objective of providing a general idea of the accommodations. Please take into account that the images of interiors may vary from the lodging provided to you. Extra beds and/or cots may incur additional fees.

Any complaint related to your accommodations should be handled directly with the Supplier, the sole party responsible for ensuring the conditions specified in your voucher. You should also inform Atlantivacations of any complaint you make to the Supplier.

2.6 Rent-a-Car

Atlantivacations provides Rent-a-Car services through request. Our Rent-a-Car suppliers have guaranteed to offer Atlantivacations customers their best prices.

Should you wish to modify or cancel your Rent-a-Car reservation, the cancellation policy of the Supplier in question will be available on your voucher. To cancel your reservation, please contact us within the deadline provided in your voucher:

By Email – nuno@atlantivacations.com in the Azores

Each Rent-a-Car company has its own specific Terms and Conditions, which will be explained in your voucher. If the cancellation policy of the Supplier is different than the general cancellation policy of Atlantivacations, the Supplier’s conditions have priority and the client must abide by their specifications.

All drivers must have a valid driver’s license and credit card in order to rent a car. Please take into consideration that additional costs or fees (such as optional insurance, fees for additional drivers, etc.) may be incurred after your booking and they should be paid at the time the car is handed over to the customer.

Should you wish to extend your trip and opt for returning the car after the date specified on your voucher, the Rent-a-Car company may charge you a different price for the extra days, a price that may vary from the price available on Atlantivacations.

3. VOUCHERS

Any and all bookings made by the customer on Atlantivacations will be specified in an electronic voucher sent via e-mail, immediately after the reservation is made. The voucher contains all the information related to the booking (dates, duration, names and contact information for the suppliers of the selected services, as well as their specific Terms and Conditions). Please read all the information on your voucher carefully.

Atlantivacations only uses information provided by the customer during the booking process on the website and, as such, is not to be held responsible if the customer does not receive their voucher due to incorrect or mistaken contact information, or if the voucher is considered spam by the customer’s email security options. The customer is responsible for immediately notifying Atlantivacations in case of a change of address, email or phone number. The name the customer provides for their voucher must match the name on their passport for security and verification purposes.

3.1 Luggage

If the customer’s luggage is damaged in flight, the customer must file a complaint directly with the airline immediately after noticing the damage. The customer is obligated to file a complaint with the airline the moment their bag is discovered as missing, deteriorated or destroyed.

3.2 Departure and Arrival Times

The departure and arrival times are indicated in the local time of the respective city and according to the schedules of the airlines on the date of their publication on www.atlantivacations.com, and as such, they may be subject to changes.

3.3 Travel Insurance

Travel Insurance is not included in any travel packages offered by Atlantivacations.

4. PAYMENT

The customer won’t make any payment on Atlantivacations, except when a pre-paid package is acquired, subscribes a partial payment including flight + hotel (+ other services available on the website). Atlantivacations uses Secure SocketLayer (SSL) technology to securely process and protect customer credit card data.

In case of fraud or unauthorized use of your credit card by third parties, the majority of banks and credit card companies will assume the risk and cover all of the resulting expenses, a service which can be subject a fee (usually €50 or the equivalent in your local currency). In such case, the bank or the credit card company will cover the fee for unauthorized transactions resulting from a reservation made on our website, Atlantivacations will cover that fee up to €50 (or the equivalent in your local currency). In order for us to pay this fee, you need to report the fraud to your credit card company (according to their rules and proceedings) and contact us immediately via the e-mail at info@atlantivacations.com. In the subject field, please indicate “credit card fraud” and send us the proof of the fee charged (ex: the insurance policy and/or receipt from your credit card company). We will only pay this fee in the event that the reservations made through the secure server of Atlantivacations resulted in the unauthorized use of your credit card through our error or negligence, and you are not responsible in any way.

Atlantivacations will only charge your credit card under the following circumstances: pre-paid travel packages, payment plan subscription, no-show or late cancellation.

4.1 Refunds

Once the trip starts, Atlantivacations does not owe any refund for services that aren’t used by the customer for reasons unrelated to Atlantivacations, or in such case that they cannot be substituted by other equivalents.

4.2 Reservation Fees

For each pre-paid travel package reservation, certain reservation fees are charged in accordance with the standing prices available on www.atlantivacations.com, which are provided to the customer when solicited.

4.3 Airport Taxes

The airport taxes are always included in the final price of the reservation unless otherwise specified, in which case they must be paid locally by the passengers in the airports where they are required.

4.4 VAT

The final prices of the reservations reflect a total value that includes the local VAT (Value Added Tax) at the standing legal rate.

5. PASSPORTS AND VISAS

The Autonomous Region of the Azores is integrated into the Portuguese Republic. Citizens of countries outside the European Union must check with their local authorities about any specific documents that may be required when traveling to Portugal prior to booking their trip.

Disclaimer: The customer is responsible for contacting the relevant Embassy or Consulate for additional information. Requirements may change and you should check for up-to-date information before booking and departure. Atlantivacations accepts no responsibility if you are refused entry onto a flight or into any country due to your failure to carry the correct and adequate passport, visa, or other travel documents required by any airline, authority, or country, including countries you may just be transiting through. This includes all stops made by the aircraft, even if you do not leave the aircraft or airport.

6. OTHER TERMS

The client must have all the personal or family documentation required (identity card, military documents, minor authorization, visas, vaccination certificates and other necessary documents). Atlantivacations denies any responsibility whatsoever for the denial of visas or entrance of the customer into a foreign country. In these cases, the “Withdrawl” section applies, and the customer is responsible for all other costs brought on by the situation.

– Customers (whatever their age) who are citizens of the non-EU countries and who wish to travel to the Azores must have a civil identity document (passport) and a visa when necessary. Please note that many countries require that the passport has a minimum validity of six months starting from the entry date into this country. The client is responsible for getting all the information on visa requirements;

– The customers who are citizens of non-EU countries must verify the specific information relating to the necessary documents for entering Portugal with the embassies / consulates of their origin countries;

– Minors, whenever they are not accompanied by the person who holds parental rights, can only enter or leave national territory by showing a written authorization, dated and signed by the person holding the parental rights and this authorization must be notarized.

6.1 Atlantivacations Responsibilities

Atlantivacations and its Suppliers are not responsible for any damages that may occur during your trip, nor in the case of injury or death. Atlantivacations is responsible only for the errors of its own reservation service, and cannot be held responsible for the errors of its Suppliers, and as such, the customer must file their complaints directly with the Supplier(s).

6.2. Customer Responsibilities

The customer is responsible for having all required documents on his/her person while travelling, and for checking their validity. The customer is also responsible for providing accurate information for all relevant parties while making the reservation. The customer must respect the conditions imposed by the Suppliers as stipulated in the reservation voucher. The client cannot behave in an inappropriate manner, as to offend or harm others, or destroy the property of others. In these cases, Atlantivacations and its suppliers have the right to cancel your reservation without reimbursement and without compensation, so as not to be responsible for any damages incurred.

6.3 Customer Obligations

The customer agrees to certain obligations, including but not limited to:

• financial responsibility for all the transactions made in their name;

• to be at least 18 years old and have legal capacity;

• all the information concerning the customer and the people accompanying his on the trip must be legitimate;

• Atlantivacations cannot be used for speculative, false or fraudulent reservations;

• the transmission of any threatening, pornographic, political, racist or any other type of illegal material is strictly prohibited;

• the client cannot modify, copy, distribute, transmit, reproduce, publish, license, transfer, sell or derive any information, software, products or services obtained through Atlantivacations. Additionally, the client also accepts:

– not to access, monitor or copy the content or information from this website by using a robot, spider or any other automatic means or manual process, with any objective, without written permission from Atlantivacations;

– to not violate the restrictions of this website, nor avoid or prevent the security measures imposed with the purpose of limiting access to the website;

– to not overload, in any way, the technological infrastructure of Atlantivacations and its suppliers.

6.4 Questions & Complaints Related to Your Reservation

Should the customer have any doubt or complaint related to their reservation, they should contact the Atlantivacations Customer Support team prior to travel. Customers who wish to file a complaint related to a Supplier during their trip should contact the Supplier directly and ask for written confirmation that the complaint was filed before the return/check-out date.

6.5 Atlantivacations Website Content

Atlantivacations offers all the general information on our webpage for guidance purposes only. Atlantivacations reserves the right to alter any aspect of the page, its content and the reservation service itself at any time, including, but not limited to, the availability of the Suppliers, certain characteristics, information and/or databases. Atlantivacations does not guarantee that the information is always up-to-date and it is the responsibility of the customer to make sure that they understand and respect all relevant requirements. Atlantivacations does not guarantee that the information available on the website (including, but not limited to prices, descriptions and dates) is free of errors or omissions, but we are doing everything possible to correct any error or omission that might appear in a timely manner.

6.6 Customer Reviews, Comments, Photos and Other Submissions

Customers will have the opportunity to send us their opinions on our booking service and/or our Suppliers through a specific form, which will be available after the conclusion of the reservation. After their trip, customers receive an e-mail with a link to a questionnaire, through which they can communicate their degree of satisfaction with our services, as well as provide suggestions for improvements and/or alterations. By filling out the form, the customer agrees to renounce any ownership of the information provided to us. Atlantivacations and its Suppliers reserve the right to use, copy, distribute and/or publish this content through any means and in any shape. By filling out the questionnaire, the client agrees:

• to be the author of their submission, or to own the rights to the text;

• to only submit information that is accurate on the date the form is filled out;

• to not introduce any false commentary, information or material, or any malicious, defamatory, abusive or obscene material or anything that might be interpreted as such;

• to not attempt to deceive, nor encourage any fraudulent or illegal activities.

6.7 Force Majeure

Atlantivacations will not be held accountable for any flaw that might occur during the contract when they are caused by force majeure events. These include, but are not limited to: government intervention, wars, civil commotion, hijacking, fire, flood, accident, storm, strikes, lockouts, terrorist attacks, or industrial action that might affect Atlantivacations and its suppliers.

6.8 Currency

In general, the prices on Atlantivacations are expressed in Dollars, however the currency used in Portugal Euros. When making buy, please take into account the possible currency fluctuations, which may alter the final price of your trip.

6.9 Copyright and Trademarks

Atlantivacations and its subsidiaries, trademarks, logos, photos, videos, texts and other types of copyrighted material mentioned on this page are a property of their respective owners. The unauthorized use of this content can violate the copyright in force, the trademarks and other intellectual property laws. The material published on the Atlantivacations webpage is property of Atlantivacations or its suppliers unless otherwise specified.

6.10 Privacy Policy

The terms of the Privacy Policy of Atlantivacations are incorporated in these Terms and Conditions. The client agrees to the use of his information by Atlantivacations and its suppliers, in conformity with the terms and objectives established in the Privacy Policy of Atlantivacations. In order to see the complete Privacy Policy, please visit that respective section on the website.

6.11 Alterations to the Terms and Conditions

Atlantivacations reserves the right to modify or update the Terms and Conditions related to the use of the reservation service without notifying the customer. The current version of the Terms and conditions will be published on the webpage starting with the date it enters in use. To continue using this page after the alteration of the Terms and Conditions is to accept the alterations brought to it.

6.12 Governing Law

These Terms and Conditions constitute a contract between the customer and Atlantivacations, which is a Portugal-based reservation central, governed by the Portuguese laws. The client agrees that any dispute shall be resolved by the Ponta Delgada Court, in conformity with the laws of Portugal. The client also agrees with the fact that, although Atlantivacations does not strictly insist on the enforcement of these Terms and Conditions, it does not constitute the renunciation of this agreement.

The present terms and conditions were elaborated in accordance with the applicable judicial norms relating to tourism agencies, in the form of Law Decree no. 61/2011, of the 6th of May, with a redaction in the Law Decree no. 199/2012, on the 24th of August.

6.13 Notes

Other specific conditions will be included in the information that accompanies each reservation.

The present terms and conditions may be complemented by any other specific terms, as long as all parties involved agree.

Due to the constant change of fuel prices, alterations may be made to the fuel supplement included in the price of your reservation.